How to recover an un-saved Microsoft Office Excel, Word, or PowerPoint file

How often have you faced a situation when you worked upon a new MS office excel/word/PowerPoint file and accidentally close the document before saving or worse lose power and the system shuts down – not your fault? I am sure there would not be a single person on this planet that never had this crunch.
Here is the good news…. 🙂
Microsoft Office has a fantastic feature built in where it can recover unsaved new documents!
To use this feature, ‘Auto Recover ‘ and “Auto Save” features should be enabled. Below are the steps to do so:-
1.     Click the File tab.
2.     Under Help, click Options.
3.     Click Save.
4.     Make sure the Save AutoRecover information every x minutes check box is selected.
5.     In Word 2010, Excel 2010 and PowerPoint 2010, make sure the Keep the last autosaved version if I close without saving check box is selected.

Below are the steps to take to recover your unsaved new document in Microsoft Office Excel, Work, or PowerPoint 2010 if you inadvertently close it before saving it:

1.     Open the Office 2010 applications that you were using.
2.     Click the File tab.
3.     Click Recent.
4.     Click Recover Unsaved Documentsif you are in Word 2010, Recover Unsaved Workbooks if you are in Excel 2010 or Recover Unsaved Presentations if you are in PowerPoint 2010. 

5.     Your saved drafts folder will open in a new window. Select the file and then click Open.
6.     In the business bar at the top of the file, click Save As to save your file to your computer. 
Below are alternative steps to access these files:
1.     Open the Office 2010 application you were using.
2.     Open a new file or any existing file.
3.     Click the File tab.
4.     Click Info.
5.     Click Manage Versions.
6.     Click Recover Unsaved Documentsif you are in Word 2010, Recover Unsaved Workbooks if you are in Excel 2010 or Recover Unsaved Presentations if you are in PowerPoint 2010. 

7.     You will see the list of your unsaved files. Select the file and click Open.
8.     In the business bar at the top of the file, click Save As to save your file to your computer.

Another alternative!!!  Depending on the operating system, files may also be browsed at following locations:

  • Windows 7/Windows Vista
    C:UsersUser_NameAppDataLocalMicrosoftOfficeUnsavedFiles
  • Windows XP
    C:Documents and SettingsUser_NameLocal SettingsApplication DataMicrosoftOfficeUnsavedFiles 

I read somewhere, Ctr+S is still your best friend…:D

4 thoughts on “How to recover an un-saved Microsoft Office Excel, Word, or PowerPoint file”

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